Personalzeiten

Verwaltung → Zeiten → Personalzeiten

This is where the raw attendance data lives. Every row is one span from Kommt (arrival) to Geht (departure) — exactly as it was created at the terminal, in the app, or by hand.

This is your correction tool: for each month you see who arrived and left when, how much of that was gewertet (evaluated, i.e. counted), and whether a booking is still offen (open). You add missing bookings and correct wrong ones — and every change is logged in the Verlauf.

The columns

Column	Meaning
Personalnummer	The employee’s personnel number.
Mitarbeiter	Nachname, Vorname (surname, first name).
Abteilung	The department. If someone is assigned to several, only one is shown.
Start	The clocked start — including seconds.
Start gewertet	The start the system calculates with — without seconds.
Ende	The clocked end. If it says offen, the Geht booking is missing.
Ende gewertet	The end the system calculates with.
Dauer gewertet	The evaluated duration as HH:mm. When grouped, also the group total.
Buchungsgrund	The booking reason, e.g. Dienstgang, Arztbesuch.
Bemerkung	Free text.
Gerät	What the booking was made with — Terminal, Web or App.
Exportiert	Date of the payroll/DATEV export, otherwise -.

Clocked and gewertet are two different things

Start/Ende are the raw values. Start gewertet/Ende gewertet are the values the evaluation calculates with. They can differ — because of rounding or Tagesplan rules, for example. Whenever a balance surprises you, always look at the gewertet columns.

Searching and filtering

The search box searches Nachname, Vorname and Bemerkung — not the Personalnummer, not the Buchungsgrund and not the Gerät. For those, use a column filter.

Three pre-filters are available:

Pre-filter	Options	Default
Zeitraum	The last 12 months	current month
Status	Aktiv, Archiviert, Ausgeblendet	Aktiv
Buchung	Offen, Abgeschlossen	no selection (= everything)

The quickest way to find forgotten clock-outs

Pre-filter Buchung → Offen. That lists every booking without a Geht stamp in the selected month. These are exactly the rows that later produce entries under Fehlerhafte Zeiten.

If you tick both options (or neither), the pre-filter does not filter at all.

Creating or correcting a booking

1. Hinzufügen in the header — or right-click a row → Bearbeiten.

2. Fill in the dialog:

   Field	Required	Note
   Mitarbeiter	yes	Only active employees are available for selection.
   Buchungsgrund	no	Can be cleared again with the ✕.
   Start	yes	Date and time.
   Ende	no	Leave empty = open booking.
   Offene Buchung	–	Checkbox next to the Ende label. Ticked ⇒ Ende is locked.
   Bemerkung	no	Free text.

3. Speichern.

These messages can appear:

Message	Meaning
„Mitarbeiter*in ist erforderlich.”	No employee selected.
„Start ist erforderlich.”	No start time set.
„Ende muss nach Start liegen.”	The end lies before the start.
„Der Monat ist bereits abgeschlossen.”	See Monatsabschluss.
„Kein Gerät für manuelle Buchungen vorhanden.”	Appears below the Mitarbeiter field. There is no terminal in this client. Please contact your administration.

Saving cuts off the seconds

When you save, Start and Ende are truncated to whole minutes — not rounded. A terminal booking at 07:58:43 becomes 07:58:00. The seconds are then gone for good. This also applies if all you change is the Bemerkung.

Verlauf: who changed what

Every row has a + on the left („Details anzeigen”). It expands the Verlauf — the audit-proof change history of this booking, newest first.

Column	Content
Datum	When the change was made.
Typ	What was changed — Start, Ende, Buchungsgrund, Status or a new record.
Funktion	How it was changed. For corrections made in the web app, always Manuell.
Alt → Neu	The old and the new value.
Durch	Who made the change.
Gerät	What with.

Limits of the Verlauf

Three things you should know:

• For Buchungsgrund and Status, Alt → Neu shows the internal numbers, not the labels — so 3 → 7 instead of Dienstgang → Arztbesuch, for example.
• If you change only the Bemerkung, no Verlauf entry is created.
• If it says „Keine Einträge.”, that can also mean the Verlauf simply could not be loaded. An empty Verlauf and a loading error look identical.

Deleting and exporting

Löschen in the context menu asks for confirmation first. Once you confirm, what happens depends on the export status:

State	What happens
Not yet exported (Exportiert = -)	The booking is deleted for good.
Already exported	The booking is not deleted, but set to Ausgeblendet — so that the export history stays intact.

Exported bookings are never really deleted

Because the Status pre-filter is set to Aktiv, a hidden booking merely disappears from your list. You can find it again via Status → Ausgeblendet.

There is no way back from this screen, however — the Archivierung aufheben action is not available here. Please contact your administration.

Every change resets the export

As soon as you save a booking, Exportiert is reset to -. The booking then counts as not yet exported and will be included again in the next payroll/DATEV export. That is intended — the correction is supposed to reach payroll. But do expect subsequent corrections to turn up in the following export.

When a correction does not show up

A corrected Personalzeit does not change the evaluation straight away. The evaluation runs downstream.

Two things follow from this:

1. The day’s balance is only correct once the daily evaluation has run again. You can trigger it in the Tagesauswertung with Berechnen.

2. A Personalzeit you have just added does not yet count as the basis for the Anteil Personalzeit mode in the Auftragszeit dialog. If you add a Personalzeit and want to book a share of it to an order immediately afterwards, you will see the message „keine gewertete Personalzeit vorhanden”. Calculate first, then book.