Auftragszeiten

Verwaltung → Zeiten → Auftragszeiten

Requires a licence

This screen belongs to the Auftragszeiterfassung module. Without that module, the menu entry does not appear.

While the Personalzeit says “Ms Müller was on site from 8 am to 5 pm”, the Auftragszeit says “3.5 hours of that went to Auftrag 4711”.

This is the data basis for project costing and customer invoicing. In business terms, Auftragszeiten sit inside the attendance — they do not replace it.

The columns

Column	Meaning
Personalnummer	The employee’s personnel number.
Mitarbeiter	Nachname, Vorname (surname, first name).
Abteilung	The department.
Auftragsnummer	The number from the order master data.
Auftrag	The description. Is truncated after two lines.
Auftrag 2	The second description line.
Start	Start of the order booking.
Ende	End. If it says offen, the booking has not been closed.
Dauer	Duration as HH:mm. When grouped, also the group total.
Bemerkung	Free text.
Exportiert	Date of the export, otherwise -.

Hours per Auftrag in 10 seconds

Group by Auftrag. The Dauer column then shows the total per group. For a reliable evaluation, though, you are better off with the Auftragsauswertung or the Auftragsübersicht as a PDF.

Searching and filtering

The search is broader here than in the Personalzeiten — it searches Nachname, Vorname, Auftragsnummer, Auftragsbezeichnung and Bemerkung.

Pre-filter	Options	Default
Zeitraum	The last 12 months	current month
Status	Aktiv, Archiviert, Ausgeblendet	Aktiv

There is no Buchung pre-filter here. You can find open Auftragszeiten with a column filter on Ende using the ist leer operator.

Recording an Auftragszeit

1. Hinzufügen — or right-click a row → Bearbeiten.

2. Select Mitarbeiter*in and Auftrag.

   The order is chosen through a picker with a search box. Mark frequently used orders as a favourite with the star — favourites then appear at the top from then on. The clock symbol shows the most recently used orders.

3. Set Start (date + time).

4. Set the end — there are three ways to do this.

5. Speichern.

Setting the end time

The Ende festlegen über toggle offers three modes. They lead to the same result — use whichever fits what you actually know. When you switch, the current value is carried over, so you lose nothing.

Mode	When it makes sense	Display
Endzeitpunkt	You know when the work ended.	Berechnete Dauer, e.g. 3:30 h · 3,50 h
Dauer	You know how long the work took.	Berechnetes Ende
Anteil Personalzeit	All you know is “about half the day”.	Dauer · Ende and verbleibend

In Dauer mode you enter Std and Min separately — Min is limited to 0–59.

In Anteil Personalzeit mode, the basis is the gewertete Personalzeit for that day. You set a percentage (either in the field or with the slider, in steps of 5) and see immediately how much of the day is still verbleibend (remaining) — negative and red if you overbook.

„Keine gewertete Personalzeit vorhanden“

If this amber hint appears in Anteil mode, there is no gewertete Personalzeit for that day yet. This happens above all when you have only just added the Personalzeit — the evaluation runs downstream.

There is deliberately no fallback to the Sollzeit. Use Endzeitpunkt or Dauer, or first trigger Berechnen in the Tagesauswertung.

The dialog checks these directly:

Message	Meaning
„Das Ende liegt vor dem Start.”	Correct the end time.
„Start und Ende sind identisch — die Dauer beträgt 0.”	The duration would be zero.
„Die Dauer muss größer als 0 sein.”	In Dauer mode.
„Bitte einen Anteil größer als 0 % wählen.”	In Anteil mode.
„Der Monat ist bereits abgeschlossen.”	See Monatsabschluss.

Speichern stays locked as long as the duration is not greater than 0.

The dialog closes open Auftragszeiten

Unlike with Personalzeiten, you cannot create an open Auftragszeit here. If you open an existing open Auftragszeit for editing, the dialog automatically proposes a concrete end time — and saves it. There is no way to preserve a deliberately open Auftragszeit through this screen.

Reports for an order

The context menu of a row offers two additional entries:

Entry	Result
Auftragsübersicht (Monat)	PDF for the order in that row, for the month of that row’s start date — not for the filtered period.
Auftragsübersicht (gesamt)	PDF covering the entire duration of the order.

The PDF is generated and downloaded; a message confirms the file name. If there is nothing for the selection, „Für die Auswahl wurden keine Daten gefunden.” appears.

Tip

The month of the report comes from the row you clicked, not from the pre-filter. If you want the report for May, click a May row.

Deleting and exporting

The same rules apply as for the Personalzeiten:

• Löschen asks for confirmation first; once confirmed, the deletion is final.
• Not yet exported ⇒ deleted for good. Already exported ⇒ only set to Ausgeblendet.
• Every change resets Exportiert; the row will be included again in the next export.
• Delete several rows at once via the checkboxes — see Editing rows.