Working with tables

Almost every Verwaltung screen uses the same table. Read this page once and you know how to operate Personalzeiten, Auftragszeiten and the Auswertungen.

The header row

There are three controls above every table:

1. Search field with the placeholder „Tabelle durchsuchen…” (search the table)
2. Hinzufügen — the blue primary button; creates a new record
3. ⋮ Aktionen — an overflow menu with all the screen’s other actions

On every screen, the Aktionen menu contains at least Aktualisieren (refresh). It reloads the list and keeps your search, filters, sorting and page while doing so. Some screens add their own entries here — those are described with the screen in question.

Searching

The search field searches on the server and starts automatically shortly after your last keystroke. It does not search all columns, only a fixed selection that differs from screen to screen — in Personalzeiten, for example, only Nachname, Vorname and Bemerkung, not the Personalnummer.

Which fields are searched is listed under Searching on each screen’s page.

Searching resets column filters

A new search removes any column filters you have set, but keeps the pre-filters (the Zeitraum, for example). The search is meant as a fresh start: you should not have to puzzle over why a hit does not appear even though it exists.

Pre-filters

Pre-filters are a screen’s coarse presets — you reach them through the funnel/slider icon in the header row. Typical pre-filters are Zeitraum (period), Status and Buchung.

Pre-filters appear as amber chips below the header row.

The Zeitraum is always pre-set

All time screens start with the current month. When a record „is missing”, the Zeitraum is almost always to blame — it simply falls in a different month. Check the amber chip before you assume a record is lost.

The Zeitraum offers the last 12 months to choose from. Older data cannot be reached through this pre-filter — use a column filter on Start for that.

Column filters and sorting

Every column has its own filter icon in the header. The popup contains two sections:

Sortierung (sorting) — Aufsteigend, Absteigend, Sortierung entfernen.

Filter — Filter hinzufügen and Filter entfernen. Several filters on the same column can be combined with Und or Oder.

Different operators are available depending on the data type:

Text columns	Numbers, dates, selection fields
enthält (default), enthält nicht	ist gleich (default), ist nicht gleich
beginnt mit, beginnt nicht mit	größer als, größer oder gleich
endet mit, endet nicht mit	kleiner als, kleiner oder gleich
ist gleich, ist nicht gleich	ist leer, ist nicht leer
ist leer, ist nicht leer

Column filters appear as blue chips. You clear them with Alle zurücksetzen on the right of the chip row (or the crossed-out funnel icon „Alle Filter zurücksetzen” in the header row).

Finding older data

The Zeitraum pre-filter only reaches back 12 months. For older bookings, set a column filter on Start with größer oder gleich and kleiner als.

Grouping

Columns that support it (for example Mitarbeiter, Abteilung, Auftrag) can be grouped. On time screens, the Dauer column then also shows the total per group — this is the quickest way to answer “how many hours did Abteilung X book this month”.

Paging

The default page size is 50 rows; you can choose 10 / 25 / 50 / 100. Filtering, sorting and paging all run on the server — the table only ever loads the current page.

CSV export

The download icon on the right of the table header row („CSV Export”) produces a CSV file with a semicolon as the separator and UTF-8 encoding — ready to open directly in Excel. All defined columns are exported, including those that are hidden on narrow screens.

The export covers the whole filtered set

The CSV export writes every row matching your search and filters — not just the page on screen. The page size no longer affects the export.

If the table is empty, nothing happens when you click the icon.

Editing rows

A right-click on a row (or the ⋮ at the end of the row) opens the context menu:

Entry	Effect
Hinzufügen	Opens the dialog for a new record.
Bearbeiten	Opens the row you clicked in the dialog.
Löschen	Deletes the row — after a confirmation prompt.

Individual screens add further entries here, such as reports.

Löschen is final

Löschen first shows a confirmation prompt. Once you confirm, the deletion is final — there is no undo.

Exactly what happens on deletion depends on whether the record has already been exported — see Deleting and exporting.

Deleting several rows at once

On screens that support bulk delete — Personalzeiten and Auftragszeiten — checkboxes appear on the left. Select rows and the primary button turns into „N Löschen” (delete N), deleting the selection after a confirmation prompt. Entries still in use are skipped automatically.

All other screens have no checkboxes — there you delete one row at a time through the context menu.

Expanding details

Some screens offer a + icon on each row („Details anzeigen”). It expands additional information about the row — in Personalzeiten, for example, the Verlauf.

When nothing is displayed

If the table shows „Keine Einträge gefunden.” (no entries found), work through the causes in this order:

1. Check the Zeitraum — the most common case. Is the pre-filter on the right month?

2. Check the Status — the Status pre-filter is set to Aktiv by default. You only see deleted and hidden records with Ausgeblendet.

3. Check the filter chips — is a filter from earlier still set? Alle zurücksetzen.

4. Clear the search — a forgotten search term keeps narrowing things down.

5. Check your Rolle — as Verwaltung you only see the Abteilungen that you manage. See Roles & visibility.