Monatsabschluss & Bewertung

Two mechanisms determine what you see in the Auswertung screens and what you are still allowed to change. Once you know them, almost every surprise in the system makes sense.

Bewertung: why corrections do not take effect immediately

The figures in the Auswertung screens are not the raw data. Between the two sits the Bewertung (evaluation) — it deducts breaks, rounds, applies Tagesplan rules and offsets absences.

flowchart LR
  P["Personalzeit<br/>08:00–17:00"] --> B{{"Bewertung"}}
  F["Fehlzeit<br/>Tagesplan"] --> B
  B --> TE["Tagesergebnis<br/>Soll · Ist · Gleitzeit"]
  TE --> ME["Monatsergebnis<br/>Konten · Urlaub"]

After every correction: Berechnen

If you correct a Personalzeit, the Auswertung does not change by itself. The balance is only right after a fresh Bewertung.

You trigger it with Berechnen in the Tagesauswertung (this person), Monatsauswertung (this person, whole month) or Mitarbeiter Auswertung (all people).

Tagesergebnis

At its core, this applies per day:

Gleitzeit = Istzeit − Sollzeit

The Istzeit has already had the break deduction applied. Whatever is left over — that is, attendance that is not evaluated — is shown next to it as Nicht Gewertet.

Monatsergebnis

When you Berechnen a month, this happens in order:

1. Everything is set to zero.

2. Accounts and leave are carried over from the previous month — they are cumulative. Soll, Ist and Gleitzeit, by contrast, start at zero.

3. The daily results are added up.

4. Automatikbuchungen (automatic postings) are created: Gleitzeit onto the configured target account, absences onto their accounts.

5. Your manual transfers are applied.

6. Thresholds take effect: if an account exceeds its limit, the excess automatically moves on.

7. In the configured Jahresurlaubs-Monat, the annual leave entitlement is added.

Automatic postings are transient, yours are not

Every Berechnen deletes all Automatikbuchungen and creates them anew. Your manual transfers (recognizable in the drilldown by Pos. ≥ 1) survive.

That is why automatic postings cannot be deleted in the first place — they would come straight back.

Monatsabschluss: the freezing

The close freezes a month. It is the boundary between “still correctable” and “history”.

The order is strict

No gaps, forwards only

You can only close the month directly following the last close — no skipping.

Likewise: Berechnen only works for months strictly after the last close. It is not just the closed month that is locked, but every month before it.

What is still possible after the close

Action	Open month	Last closed month	Older months
Create/change/delete a Personalzeit	✅	❌	❌
Create/change/delete an Auftragszeit	✅	❌	❌
Berechnen a month	✅	❌	❌
Umbuchen / Korrektur	✅	❌	❌
Nachkorrektur	❌	✅	❌
Mehrarbeitsfreigabe	✅	❌	❌
Create/change/delete a Fehlzeit	✅	⚠️	⚠️

Trying to change a locked time ends with the message „Der Monat ist bereits abgeschlossen.” (the month is already closed) on the Start field.

Absences are the exception — and that is a gap

Absences and requests do not check the Monatsabschluss. They can be created and deleted in closed months too.

The frozen Monatsergebnis no longer changes as a result — but the leave balance can drift apart, because it is recalculated from the last close onwards. So treat closed months as off limits for absences as well.

Nachkorrektur

For the last closed month, one route stays open: the Nachkorrektur in the Mitarbeiter Auswertung. It writes account balances straight into the Monatsergebnis, without recalculating.

Older months no longer offer a context menu — they are final.

Aufheben (reversing a close)

A close can be taken back under Stammdaten → Abrechnung → Monatsabschluss → context menu → Aufheben.

Caution

Reversing the close undoes the lock, not the frozen figures. Recalculate the month afterwards, otherwise you carry on working with the old values.

Two side effects that catch people out

After the close you see more people

In an open month the Auswertung lists only visible employees. In a closed month all of them appear — including those who have left and those who are hidden.

When you are reconciling and wonder “why are there suddenly more rows?”, this is the explanation.

The close triggers reports and notifications

Closing a month automatically triggers a report run and a notification. So do not close a month “just to try it out”.