Overview

This manual describes the Verwaltung area of Zeiterfassung — the screens that team leads, HR and administrators use to check, correct and evaluate the times of other people.

The recording side for employees (Dashboard, Tageszeiten, Wochenzeiten) is not part of this manual.

The three areas

You reach every screen described here through the Verwaltung entry in the left-hand navigation bar. A click opens a flyout with three categories:

Zeiten Correct the raw data: the employees' Kommt/Geht bookings and the times booked to Aufträge.

Auswertung Read the consolidated results: Soll, Ist and Saldo per day, month, Mitarbeiter or Auftrag.

Planung Look ahead: approve Urlaub and Fehlzeiten (absence) requests, plan Schichten.

How the areas fit together

It is worth understanding the underlying model once — it answers almost every question that comes up in practice.

flowchart LR
  T["Terminal · App · Web<br/>(employees book)"] --> P["Personalzeiten<br/><i>attendance</i>"]
  P --> B{{"Nightly<br/>evaluation"}}
  B --> TE["Tagesauswertung<br/><i>Soll · Ist · Saldo</i>"]
  TE --> ME["Monatsauswertung"]
  ME --> MA["Monatsabschluss<br/><i>freezes the month</i>"]
  P -. "portion" .-> A["Auftragszeiten<br/><i>project time</i>"]
  A --> AA["Auftragsauswertung"]
  F["Fehlzeiten<br/><i>Urlaub, Krank</i>"] --> B

In short:

• Personalzeiten are the raw data: “Ms Müller was on site from 08:00 to 17:00.”
• Auftragszeiten sit inside that attendance: “3.5 hrs of that on Auftrag 4711.”
• The Auswertungen do not show the raw data but the result of the evaluation — that is, what actually counted after breaks were deducted, after rounding, and taking the Tagesplan (daily schedule) and Fehlzeiten into account.
• The Monatsabschluss (month-end closing) freezes a month. After that, corrections are locked.

Raw data ≠ Auswertung

When you correct a Personalzeit, the Auswertung does not change immediately. The evaluation runs afterwards. A corrected day only shows its new Saldo once the daily evaluation has run again. See Monatsabschluss & Bewertung.

What you see depends on three things

This manual describes the full feature set. Your screen may look different:

Factor	Effect
Rolle	Verwaltung only sees its own Abteilungen, Admin sees everything. See Roles & visibility.
Lizenz	Without the Auftragszeiterfassung module, Auftragszeiten and Auftragsauswertung are missing. Without Schichtplanung, the Schichtplanung is missing.
Konfiguration	Tagespläne, Fehlzeitenschlüssel (absence codes) and Buchungsgründe (booking reasons) are configured per Mandant — the selection lists look different in your system.

Next steps

Signing in Benutzername, Mandant, and what to do when something goes wrong.

Working with tables Search, filter, sort, group, export — read it once, it applies to every screen.